This page is for team organizers. If you are a tournament coordinator, please consult the tournament coordinator's documentation. Alternately, player documentation is also available.
To use the UPA Online Rostering system, you must have a UPA website account. You do not have to be a current UPA member (i.e. parents can be team organizers). To begin, login into your account at
If you do not have an account, you can create an account at
To create a roster, you will need your team's information: name, location, etc. To add players to the roster, you will need the first name, last name, UPA membership number and, optionally, email address of each player.
The rostering process consists of five steps for college series events, four steps for all other events:
and for college series events:
Select the type of tournament your team will be participating in: a Championship Series event, or a Sanctioned event:
If your team will be participating in a sanctioned event, a list of sanctioned events will display. Select the link for the desired event:
Select the tournament section (where the tournament is):
If there are tournaments in the region and section you have selected, a list of them will appear. Select a tournament:
An acceptance of the tournament guidelines displays next. Please read the tournament guidelines (a link provided on the acceptance page) before agreeing to them:
Next, supply your team information: team name, division, and team location (city and state):
When you create a team, you are automatically added as the primary organizer for the team. You can add more organizers after the team is created.
To add a player to your roster, select the Add Player link.
Fill out the player information. The player's first name, last name, and UPA ID are required. If you have a current email address of the player, you can optionally provide this, too.
The status of a newly added player is unverified. You will need to check your roster. You can check a roster at any point.
If a player's information is incorrect, you can edit the player information using the edit link for the user, displayed on the right side of the roster list.
You can also remove a player from the roster. Follow the remove link for the player:
After a roster has been checked, if the player information provided on the roster matches a player in the UPA membership database, the status of the player will update to reflect in information in the UPA membership database, including dues, waiver and eligibilty status.
You can add players to the roster even after you have checked or submitted a roster. If you add a player after you have submitted a roster, additional players will be part of a roster addendum.
Please review player statuses for details on what the statuses and status messages mean.
You must check the roster before you can submit the roster. If your roster view doesn't show a Submit Roster to UPA link, the roster hasn't been checked yet.
You must have a minimum of seven potentially eligible players on your roster to submit it to the UPA. All Not Found players will be removed from the roster when you submit it to the UPA. Similarly, all known ineligible players will be removed before the UPA reviews the roster.
For example, all players who have been UPA members for more than five years will need to have their college eligibility status verified.
The UPA will verify only submitted rosters.
The UPA will verify rosters and any addendums received. Once players are verified, you can only remove the player from the team. If you remove a player from the team after the player has been verified, then readd the player to the roster, the player will need to be reverified, including a roster-addendum from the registrar.
When a roster is submitted, all Not Found players are removed, as well as all known ineligible players. The details of all other players on the roster become uneditable.
You can, however, remove submitted players from the roster. The remove links stay active, even on submitted rosters.
Similarly, you can add new players to the roster. The details of these new players are editable, until the roster is submitted again. At that point, the player information is non-editable for this roster.
You can, and should, still submit the roster to the UPA. Your players will need to follow up on their incomplete statuses by paying dues or signing waivers.
Please review the reasons and resolutions for "Not Found" players page for additional help.
Depending on your browser page view configuration settings, your browser may not be reloading the page from the website even though the page content has changed. You can regain site access by clearing your UPA website cookies and disk cache.
If you have an inexpensive fast Internet connection, you may also consider reloading the page each time you view it:
If you continue to have difficulties, please contact the UPA more help.
Yes, you can. Create a new team as normal. Before you add any players, there will be an "Import Players" link. After selecting this link, you'll see a list of teams you have been on previously that you have permission to import into a new team. Select the team you want to import.
Please note: when you import a team, all team members are imported. Each of these players will receive notification of being placed on the new roster.
For Club Mixed, Open and Women's teams, you will not need to create new rosters for the Club Championship Series Regional or Championships events. The UPA will copy the rosters to the new events.
We ask you enter the player's name and UPA ID so that we're sure you know you're entering the correct player to your roster.
We check each player's name against the UPA ID, and let you know if said player is Not Found. One reason the player could be Not Found is because the name doesn't match the UPA ID (please see the Player Not Found information page for other reasons and their resolutions). This check is necessary, because people often do not recall their UPA numbers correctly, or numbers in them are accidently transposed.
Worse, in some cases, we don't have current contact emails for the players. As a result, we wouldn't be able to tell these players they've been put on an incorrect roster without the name check.
So, we ask for this additional check and require a player's name and UPA ID before adding a player to a roster.
While you're here, please make sure your UPA information is up to date!.
If you are trying to submit a partial roster for the college deadline extension: You do not have to follow the "submit roster" step in the online rostering process until you have your full roster (prior to the late registration deadline). However, you must have at least one player entered on the online roster (or paper roster turned into HQ) prior to Aug 26th. Go ahead and enter at least one player and HQ will be able to view that partial roster. Remember you must meet all of the requirements to receive the deadline extension (see http://www.upa.org/club/2005_club/series_guidelines#rce).
If you have only your players' SSNs, you will need to submit a paper roster. The online rostering system uses only UPA IDs.
If your player has ever been on a UPA roster, even with a one-time membership, he has a UPA ID number. Use this UPA number. Your player can login to the UPA website to retrieve the number (if an email address was provided last year). If an email address wasn't provided (for example, if the previous team used a paper roster), your player can call the UPA to retrieve it, or send an email to info@upa.org to retrieve it.
If your player hasn't participated in any previous UPA event, and doesn't have a UPA membership, he can still create a UPA account, receive a UPA number, and sign up with that number.