Viewing Rosters

As a coordinator, you have several options for viewing the rosters of the teams coming to your event.

Because you cannot edit a roster directly (unless you are also the organizer for a team), you do not have the edit view of a specific roster. You can, however, view the player view of each roster by selecting the link for each team.

You can also view any issues with rosters by viewing an event's rosters summary page. You can access this page via the "Generate Report" link beneath the list of teams for your tournament.

This rosters summary page will show, on one page, all the players submitted by the team organizers for your event.

On this page, players are grouped by status: Incomplete, Not Found or Complete.

Players with the "Complete" status are waiver current, dues current and, for College Championship Series events, college eligible for your event.

Players with the "Incomplete" status have been found in the UPA player database, but are not completely current. These players either need to pay dues (listed as "dues" in the parentheses after the Incomplete status), need to sign a waiver (listed as "waiver"), or are on another team for the tournament or, in the case of tournaments in a Championship Series, series. Issues for these players should be resolved before they are allowed to compete in your event.

Players with the "Not Found" status have not been found in the UPA database, and should be consided new UPA members, needing to pay dues and sign a waiver before participating in your event.

For more details on these player status, please review the Status Descriptions

Checking Rosters

When a player is added to a roster, the player's status with the UPA (dues, waiver, possible eligibility) is checked and reported on the roster. If said player is not current in some way, the player or organizer will take steps to make the player current (say, buy paying dues or mailing in a waiver).

Because a player's status can update, you as an event coordinator can re-check players statuses for rosters submitted to your event.

To do so, select the "Re-check All Rosters" link located beneath the list of rosters:

Selecting this link will recheck all the rosters for this tournament. Rosters should be re-checked before the final list of event participants is printed to take to the playing fields. Ideally, this final check will happen as close to your event date as possible.

PDF version for taking along

The online rostering system provides an separate link for generating a PDF file for printing rosters summary for your event, located in the upper right of the tournament roster report page:

Although the PDF generated has the same information as the web page, it is formatted to be easier for field use.

contacting captains

As always, communication is a very important element to running a successful event. If you have any questions about a roster or an individual on a roster, please contact the team organizers with questions about their rosters.